Nephrology Associates Notice of Privacy Policies and Practices

Your Health Information. Your Rights. Our Responsibilities.

This notice explains how we may use and share your health information and how you can access that information. Please review it carefully.


Our Promise to You

Nephrology Associates is required by law to protect the privacy and security of your health information. We must follow the privacy practices described in this notice and provide you a copy upon request.

Protected Health Information (PHI) includes information that identifies you and relates to your health, healthcare services, or payment for healthcare.


Your Rights

You have the right to:


Get a copy of your medical record

You may request to see or receive a copy of your medical record, including an electronic copy. A reasonable fee may apply.


Request a correction to your medical record

You may ask us to correct information you believe is incorrect or incomplete.


Request confidential communications

You may ask us to contact you in a specific way (for example, home phone only) or send mail to a different address.


Ask us to limit what we use or share

You may request limits on how we use or share your information. We are not required to agree except when you pay for services in full out-of-pocket and request that information not be shared with your health plan.


Get a list of disclosures

You may request a list of certain disclosures of your information made in the last six years.


Get a copy of this notice

You may request a paper copy at any time.


Withdraw your permission

If you give us written permission to use or share your information, you may revoke it at any time.


Our Responsibilities


We are required by law to:

  1. Protect your health information
  2. Provide you with this notice
  3. Follow the terms of this notice
  4. Notify you if a breach occurs that may have compromised your information

We may update this notice as laws change. The updated notice will apply to all information we maintain and will be available upon request.


How We May Use or Share Your Health Information (No Authorization Required)

For Treatment

We may share your information with doctors, nurses, hospitals, dialysis centers, pharmacies, and other providers involved in your care.


For Payment

We may use and share your information to bill and collect payment from health plans or other parties.


For Healthcare Operations

We may use your information to operate our practice, improve quality, train staff, conduct audits, and manage our business.


For Public Health and Safety

We may share information when required by law, including for:

  1. Public health reporting
  2. Abuse or neglect reporting
  3. Health oversight agencies
  4. Law enforcement
  5. Court orders
  6. Preventing serious threats to health or safety


Other Permitted Uses

We may share information for workers’ compensation, research (as allowed by law), organ donation, military or national security activities, correctional institutions, or with coroners or funeral directors.


Business Associates

We may share your information with service providers who help us operate our practice. These organizations are required to protect your information.


Family and Others Involved in Your Care

We may share relevant information with family members or others involved in your care unless you tell us not to.


Reproductive Health Information

We provide enhanced privacy protections for reproductive health information.

  1. Information is kept confidential and shared only as allowed by law
  2. Written consent may be required for certain disclosures
  3. Only the minimum necessary information is shared
  4. Electronic records are secured and access is limited to authorized staff
  5. We do not discriminate or retaliate against patients who exercise privacy rights


Uses That Require Your Written Permission

We will not use or share your information without your written authorization for:

  1. Psychotherapy notes (with limited legal exceptions)
  2. Marketing communications involving payment
  3. Sale of health information
  4. Any use not described in this notice


Questions or Complaints

If you believe your privacy rights have been violated, you may file a complaint. You will not be retaliated against for filing a complaint. 


Privacy Officer: 

Sharon Grayson, email: compliance@nephassociates.com

You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights.